Section 1: Delegating access. Click Tools, then Accounts. Select your account from the list and then click the Advanced. Button in the bottom right corner of the Accounts window. Select the Delegates tab. Click the + symbol. The Select User window will appear. Enter part of the name of the user you would like to add as a delegate and click Find.
-->This article explains how to set up and troubleshoot Skype for Business Online delegation. This article gives you guidance for setup recommendations, best practices, and troubleshooting steps.
Guidelines and requirements
Guidelines for delegation
Setting up and getting delegation to work correctly depends on you following these guidelines:
- You must be using the Skype for Business 2015 full client with the latest updates or the Skype for Business 2016 full client.
- You must be using the Outlook 2013 client with the latest updates or the Outlook 2016 client.
- Make sure that the delegator and delegate computers have one Outlook mail profile that is the primary or the default profile. That mail profile should contain only one account.
- Skype for Business for the delegator and the delegate should be Online users. Also, the Exchange Server mailboxes for each account must either both be Online or both be on-premises.
- Both the delegator and delegate should be using the same major version of Outlook.
- The EnableExchangeDelegateSync attribute value should be set to true in the client policy. You can verify this setting by running the Get-CSClientPolicy cmdlet in the Skype for Business Online PowerShell module.
- Both the delegator and delegate must be signed in to Skype for Business and Outlook at the same time on different workstations.
- Shared mailboxes aren't supported for Skype for Business Online delegation. This is because the shared mailbox doesn't have the sendonbehalf access control list (ACL).
Skype for Business client version support
Outlook 2013 | Outlook 2016 | |
---|---|---|
Lync/Skype for Business Basic Client | Not supported | Not supported |
Skype for Business 2015 | Supported | Supported |
Skype for Business 2016 | Supported | Supported |
Licensing requirements
Enterprise E3 licensing scenario
License | Clients | Notes |
---|---|---|
Enterprise E3 | Lync 2013 (Skype for Business 2015) used with Outlook 2013 or Outlook 2016 Skype for Business 2016 used with Outlook 2013 or Outlook 2016 | Skype for Business Basic client doesn't support delegation. For Mac clients, you can delegate calls but not meetings. |
Enterprise E3 with Office 365 Phone System + Office 365 xCalling Plan | Lync 2013 (Skype for Business 2015) used with Outlook 2013 or Outlook 2016 Skype for Business 2016 used with Outlook 2013 or Outlook 2016 Lync for Mac 2011 | Skype for Business Basic client doesn't support delegation. For Mac clients, you can delegate calls but not meetings. |
![Outlook For Mac Delegate Access Outlook For Mac Delegate Access](/uploads/1/2/5/7/125727447/989484464.png)
Enterprise E5 licensing scenario
License | Clients | Notes |
---|---|---|
Enterprise E5 | Lync 2013 (Skype for Business 2015) used with Outlook 2013 or Outlook 2016. Skype for Business 2016 used with Outlook 2013 or Outlook 2016 | Skype for Business Basic client doesn't support delegation. For Mac clients, you can delegate calls but not meetings. |
Enterprise E5 plus Office 365 Calling Plan | Skype for Business for Mac 2016 Lync 2013 (Skype for Business 2015) used with Outlook 2013 or Outlook 2016 Skype for Business 2016 used with Outlook 2013 or Outlook 2016 Lync for Mac 2011 | Skype for Business Basic client doesn't support delegation. For Mac clients, you can delegate calls but not meetings. |
Set up and verify delegation
To set up Skype for Business Online delegation, follow these steps:
For Windows clients
Call Forwarding tab
- Select Tools > Options > Call Forwarding Settings.
- Select Edit my delegate members.
- Select Add, select the delegate that you want to add, and then select OK.
No Call Forwarding tab
- In Outlook, select File > Account Settings > Delegate Access > Add.
- Locate and then add the name of the person who is going to be the delegate.
- Select the Calendar menu, and then select Editor (can read, create, and modify items).
For Mac clients - Lync
Call Forwarding tab
- If the client doesn't have a Call Forwarding tab that has the Edit my Delegate Members link, and the delegator is located on a Mac computer, the delegator must sign in to a Windows-based computer in order to set up the delegation. This is because Mac clients can't make MAPI connections, and this is a requirement to establish Skype for Business delegation from Outlook.
Verify success
If the setup is successful, the delegate should see the You were added as a delegate for < Name> message and also that the People I Manage Calls For group is created. The delegator should see that the Delegates group is created.
Note
Delegation permissions usually appear within 30 minutes of the setup process. However, this process can take up to 24 hours to complete.
Troubleshooting
Common issues
- Issue 1 The delegate entry continues to appear in the People I Manage Calls For group after the delegator has removed the delegate from the Outlook client.
- Resolution 1 On the Skype for Business client, right-click the delegate in the Delegates group, and then select Remove from Group.
- Issue 2 After delegate access is granted through the Outlook client, neither the confirmation message nor the People I Manage Calls For group appear for the delegate.
- Resolution 2 Remove the delegation from the Outlook client, wait about 15 minutes for replication, and then add the delegate again.
Other common issues
- Delegation doesn't work if the threshold of 25 delegators and 25 delegates is exceeded.
- The Skype for Business Basic client isn't supported.NoteIf you install the Skype for Business Basic client, it will remove and break delegation.
- If the MAPI Status value isn't OK, make sure that the SIP and SMTP values match.NoteIt can take several minutes for the MAPI status to display as OK after you first start Skype for Business and Outlook.
- Creating a security group and adding delegation permissions for that security group isn't supported.
- MAPI is unavailable. See 'MAPI unavailable' error in Skype for Business 2016 client.
- The Exchange Online mailbox isn't accessible through the Skype for Business client. If this occurs, run the Outlook connectivity test to make sure that it passes.
Related topics
Email and calendar
Email and calendaring for faculty and staffDelegate access: Outlook 2011 for Mac
Providing delegate access is useful when you want to allow someone to manage your email account and calendar while you are away or if you have someone to manage your appointments and email replies. This feature does not require you to share your password with your delegate(s).
Please note: both you and your delegate(s) should use the same version of Outlook. You may only delegate access to Exchange folders.
Delegating a calendar versus sharing one
- When you delegate a calendar, you allow someone else to fully manage your calendar on your behalf.
- When you share a calendar with Editor permissions, you allow someone to create new meetings and make changes to your calendar on your behalf, but this person will not receive any meeting-related emails. Any updates, cancellations, requests, or other calendar-related messages will not be received by this person. See Share calendar: Outlook 2011 for more information.
Delegating your calendar
- Select Tools from the top menu. Then select Accounts....
- In the Account dialog box, select your Exchange account from the left-hand menu. Then click Advanced....
- Select the Delegates tab, then click the plus sign (+) under Delegates who can act on my behalf.
- In the Select User dialog box, enter the person's name or NetLink ID that you want to grant delegate access to in the search field. Click Find. Select the correct person or account from the results and click OK.
- In the Permissions dialogue box, adjust the delegate settings for your Calendar and Inbox. If desired, you can also grant access to your Contacts, Tasks, or Notes. Below is a summary of permission levels:
- Editor: delegate can create, read, modify, and delete all items and files.
- Author: delegate can create and read items and files as well as modify and delete items and files the delegate created.
- Reviewer: Delegate can read items and files only.
- None: Delegate has no permissions and cannot open the folder.
- Select Send permissions summary to will notify your delegate that her or she has been granted access to your account. Then click OK.
- The delegate now appears under Delegates who can act on my behalf. Click OK to close the window.
How-tos
Setups
Downloads
Email & calendar |